Here’s a questionnaire a traveler can use to assess housing options when arranging accommodations for a travel contract:
Travel Contract Housing Assessment Questionnaire
Personal & Contract Information
- Contract Length:
- How long is my travel contract assignment?
- Are there any potential extensions?
- Location Details:
- What city or area will I be working in?
- Are there any specific neighborhoods or areas I should consider or avoid?
- Work Location:
- How far is my housing from the work site?
- Will I need transportation (e.g., car rental, public transit) to commute?
Housing Preferences
- Budget:
- What is my housing allowance (if provided)?
- If there is no allowance, what is my out-of-pocket budget for housing?
- Type of Housing (Check all that apply):
- Would I prefer a hotel, short-term rental, corporate housing, or an apartment?
- What is my preference for living space (studio, one-bedroom, shared housing)?
- Furnishing:
- Do I need a furnished apartment or housing?
- If not furnished, do I have the budget to purchase or rent furniture?
- Special Needs or Requests:
- Do I need any special accommodations (e.g., pet-friendly, accessibility features)?
- Do I have any preferences (e.g., washer/dryer in-unit, gym access, outdoor space)?
Location & Amenities
- Proximity to Work:
- How far is the housing from my work site (driving or walking distance)?
- Is parking available or included?
- Nearby Amenities:
- Are there grocery stores, restaurants, or other services (e.g., gym, pharmacy) within walking distance or easy access?
- Is the area safe and secure?
- Public Transportation:
- Is the housing located near public transportation (e.g., bus, train)?
- If I don’t have a car, how convenient is it to get around the area?
Housing Agreement & Costs
- Lease Terms:
- What is the length of the lease or rental agreement?
- Is it month-to-month or a fixed term?
- Utilities:
- Are utilities included in the rent (e.g., water, electricity, gas, internet)?
- If not, what will the additional utility costs be?
- Rental Costs:
- What is the monthly rental cost?
- Is this within my budget?
- Security Deposit:
- Is there a security deposit required?
- What are the terms for its return?
Logistics & Move-In
- Move-In Details:
- When is the earliest I can move in? Does it align with my contract start date?
- What are the procedures for checking in (e.g., key pickup, building access)?
- Transportation & Parking:
- Is there parking available if I’m renting a car?
- Is public transportation or shuttle service available for commuting to work?
- Check-in Process:
- Do I need to provide any documents or identification for move-in?
- Are there any move-in fees or additional costs?
Maintenance & Support
- Maintenance Requests:
- How should I report maintenance issues?
- Is there 24/7 support for emergency repairs?
- Housekeeping:
- Is cleaning or housekeeping included in the rental?
- What’s the frequency of cleaning (if included)?
- Feedback & Contact:
- Who do I contact for any issues or complaints about the housing?
- Is there a local property manager or landlord?
Exit Process
- Move-Out Process:
- What is the move-out process at the end of the contract?
- What condition should the property be left in?
- Security Deposit Refund:
- What is the process for getting my security deposit back?
- What conditions could affect the return of the deposit?
Overall Satisfaction & Additional Questions
- Do I feel comfortable with the location, amenities, and housing options available?
- Do I feel the housing meets my needs for the duration of my contract?
- Additional Questions/Concerns:
- Is there anything else I should consider or ask the housing provider about before finalizing my accommodation?
This questionnaire helps a traveler ensure that they have all the necessary details when assessing and choosing housing for a travel contract, while also covering their personal needs and ensuring their accommodation aligns with the terms of their assignment.
